This page answers some of the frequently asked questions about the DFRWS annual conferences.

No. DFRWS is not a membership-based organization. All of the organizers are volunteers and the conference is open to anyone. The conference registration fees pay for the conference expenses and minor administrative expenses (such as tax filings and graphics).

We have an online registration system. It is usually activated after the program is finalized and remains open until the conference. When registration is open, you can find a link to the registration form from the corresponding conference page.

There are several ways to get involved. If you want to submit a paper or present material, refer to the Call For Papers (CFP) for the upcoming conference. If you want to help organize the conference, we typically ask volunteers to first serve as a Technical Program Committee (TPC) member. The TPC reviews the submitted papers to ensure that the conference is full of high-quality work. If you would like to volunteer, send an e-mail to dfrws.org.

It is a conference. Originally, it was a workshop, but its format has evolved into a conference. The annual conference contains paper presentations that undergo a double-blind review process and the papers are included in printed proceedings. A full paper, not just an abstract, must be submitted for review.

At the end of each conference, we have a final lunch to get feedback and ideas for future locations. We try to plan two years out. Because this is a volunteer effort, it is very important that we have an active local coordinator that can help to find good locations for the conference. It also helps to keep costs down if the local person is from a university so that we can get AV equipment and student help during the conference. E-mail dfrws.org if would like to volunteer to be a local coordinator for a future conference.

DFRWS does not have an exclusive copyright on the papers that are presented at our conferences. Contact the paper authors for permission.

Registrants who are unable to attend the conference must submit any refund requests to the attention of Rick Smith by fax at 607-257-1972 or e-mail at rick atc-nycorp com at least 30 days before the start of the conference. A $25 administrative fee will be applied to all cancellations. Substitutions are welcome!